Office Coordinator & Personal Assistant

Location: This role is offered on permanent basis. You will be based at our London HQ in Kings Cross.

We’re looking for a highly organised, proactive Office Coordinator & Personal Assistant to join our team at our London HQ.

This is a dynamic, fast-paced role where no two days are the same. You’ll provide trusted support to senior executives while playing a key role in keeping our London office running seamlessly. From coordinating executive schedules to supporting events and ensuring a welcoming, well-run workplace, you’ll be at the heart of daily operations.

If you thrive on variety, enjoy working with senior stakeholders, and love bringing organisation and energy to everything you do, this is a fantastic opportunity to make a real impact.

What you’ll be doing

Office Coordination

• Help keep our London HQ running at its best, working closely with building management on facilities, maintenance, and compliance.
• Coordinate executive meetings, C-Suite visits, team events, and engagement initiatives that bring the office to life.
• Support health & safety processes, inductions, and office communications, helping create a safe, organised, and connected workplace.
• Step in to support reception when needed, providing a warm, professional welcome for visitors and ensuring meeting spaces run smoothly.

Executive Support

• Deliver high-quality PA support to three senior Executives, expertly managing diaries, coordinating meetings, and organising national and international travel.
• Create polished presentations and meeting materials, capture key actions, and keep priorities moving through proactive follow-ups.
• Act as a trusted point of contact for stakeholders across the business, ensuring requests and queries are handled quickly, professionally, and with discretion.

About you

You’re someone who loves being the person who makes things happen. Highly organised and proactive, you’re comfortable juggling priorities, supporting senior stakeholders, and keeping things running smoothly behind the scenes. You’ll bring:

• Exceptional organisational and problem-solving skills
• Advanced Microsoft Office skills, including Excel
• Excellent communication and relationship-building skills
• A flexible, positive “can-do” mindset

The extras you’ll get:

At RS, as well as the usual employee benefits, you’d expect from a FTSE listed company, including annual performance bonus, enhanced maternity and paternity leave and private healthcare. In the UK&I, we’ve introduced new Individual and Family Friendly Policies including:

• Help for people to take control of ongoing Health conditions such as diabetes or asthma with £500 a year available for monitoring & consultation
• Support for Neurodiverse colleagues and families with neurodiverse members with needs assessment, diagnosis and post diagnostic support for autism spectrum, ADHD and Tourette’s syndrome
• Support for Women at different life stages from streamlined fertility support through to diagnosis and monitoring of both endometriosis and menopause
• We are proud to offer inclusive benefits and programs that reflect the diverse identities and experiences of our employees. Our healthcare coverage includes enhanced support for all individuals, including the diverse needs of trans and non-binary colleagues—such as voice coaching, gender affirmation surgery (including facial surgery), and other medically necessary services. We also provide access to resources and programs tailored to the unique needs of all employees, regardless of gender identity or expression
• Additions to Fertility coverage including IVF for lesbian couples and information/support around surrogacy and adoption for all 

We are RS Group:

RS is a global solutions partner for industrial customers and suppliers. Our business has operations in three geographical regions – the Americas, EMEA and APAC, supported by global organisations for supply chain, corporate functions, marketing, and product & supplier management.

Our market today is large, fragmented, local in nature and digitally immature. Only a few international distributors serve it, with many regional and local providers, who largely trade offline. We stock over 2,500 supplier brands, 500k products and 61% of our sales are digital.

We are committed to Making Amazing Happen for a better world and our Vision is to become first choice for customer, suppliers, our people, and communities.

RS is committed to creating an inclusive environment where people thrive. We recognise that a diverse and representative workforce is critical to our success, and our aim is to create a business where people can be their true selves. Our employees expect this as a matter of course and it is fundamental to how we attract, develop, and retain the best talent.

In line with our D&I policy, we recruit and develop employees who are the best suited to the requirements of the job role, regardless of gender, ethnic origin, age, religion, sexual orientation, gender identity or disability.

Are you ready to explore the possibilities?

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