Office Assistant

Location: This is an office based role, working out of our Copenhagen office.

Contract Type:  full-time

The Opportunity  

Join Us as Our New Office Assistant and Help Shape the Heart of Our Growing Organization!

As our company continues to expand and now operates across three offices in Scandinavia, our daily operational needs have grown in both scope and complexity. To support this exciting phase, we are looking for an Office Assistant who will play a key role in keeping our offices running smoothly.

In this role, you’ll ensure that everyday administrative and office‑management tasks are handled with professionalism, consistency, and a proactive mindset. You’ll also help maintain a unified standard and welcoming atmosphere across all locations – something that requires strong coordination, attention to detail, and great collaboration skills.

If you enjoy being the organizational backbone of a busy workplace and thrive in a fast‑growing environment, we’d love to meet you!

What You Will Be Doing 

• Handle incoming and outgoing mail, pack and send reminders, and support online/back‑order handling.
• Manage office supplies, breakfast items, coffee machine maintenance, and general office upkeep.
• Coordinate with external partners such as the landlord, cleaning services, lunch supplier, and plant service.
• Organize practical arrangements for office activities and events, and maintain meeting rooms.
• Archive commercial contracts and send campaign materials to selected customer groups.
• Support lunch setup/cleanup and ensure a consistent, welcoming office environment across all locations.
• Assist with ad hoc administrative tasks across departments and offices in Sweden, Norway, and Denmark.

What You’ll Bring

• Fluency in Danish (spoken and written) and strong skills in English.
• A self‑motivated mindset with the ability to work independently and stay flexible.
• Comfort thriving in a busy environment with varied tasks.
• Strong collaboration skills, a team‑player attitude, and a positive, humorous approach to daily work.
• Reliable, punctual, and committed to delivering high‑quality support.

• Structured and well‑organized, with the ability to prioritize and keep track of many tasks at once.

• User‑level experience with Microsoft Office and a natural flair for learning new administrative IT systems.

We Are RS 

We’ve been solving industry problems for over 80 years. We turn the ‘what ifs’ into the ‘why nots’, the impossible into the possible. 

Our purpose? Making amazing happen for a better world. 

We offer service and product solutions to over 1.2 million customers globally, shipping a parcel every 2 seconds to over 130 countries. With over 800,000 stocked and 3 million unstocked products, we’re a trusted partner to the world’s leading industries. 

We’re looking for curious, driven, and empathetic professionals to join our journey. People who think differently, act with purpose, and want to make a real impact.  

Rewards 

Our Reward Strategy Philosophy is designed to offer market competitive base salaries and provide all of our people the opportunity to participate in a short-term incentive, enabling them to share in the success of the Company. 

Our total reward package is more than just the cash; our recognition and benefit offering provide the opportunity for us to recognise, reward and enable the wellbeing of our people at all stages of their journey with RS. Our rewards and benefits vary by country, but in Denmark include: 

• Financial – pension scheme  

• Wellbeing – healthcare 

• Lifestyle – onsite catering, Fritvalg, additional 2 days off for voluntary work 

• Spotlight – our global recognition programme provides a platform to highlight and recognise people role modelling our values 

Ready to Make Amazing Happen? 

Join c. 9,000 colleagues and help us shape the future of our industry. Whoever you are, wherever you are – it all starts here. 

Apply now and make RS a part of your journey. 

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