Sourcing Specialist

About RS Group

Across the industrial design, manufacturing and maintenance worlds, we’re the digital destination for product and service solutions to help our customers with the maintenance, repair and operation of their businesses. We provide global access to an unrivalled range of over 750,000 stocked industrial products. Each day our team of experts deliver solutions to resolve our customer’s challenges across design, procurement, inventory and maintenance. We consistently strive to deliver the best possible service to all of our customers and challenge ourselves to provide a seamless procurement experience.

We are one team. We deliver brilliantly. We do the right thing. We make every day better. These are our values. They unite our c.9,000 global colleagues and differentiate us from our competition. They are a mix of how we work today and how we must step up for the future. Most importantly, it is one set of values shaped by our people, for our people.

Together, we can make great things happen. Aim for amazing and beyond.

About the Role

Role Purpose

Under directive supervision, responsible for overall management of inventories for non-franchised suppliers.  This position reports to the Supply Chain Manager and is directly responsible for purchase order and procurement management.

Responsibilities

• Receives and reviews daily replenishment purchase orders.
• Works with sales and Accounts Payable teams to set up new non-franchised vendor in SAP
• Manages and verifies inventory cost of company stock on invoices and replenishment purchase orders.
• Reviews, manages, and works to reduce/eliminate current inventory levels for non-franchised suppliers.
• Manages and removes non-franchised supplier stock numbers from system when applicable. 
• Enters and/or creates supplier purchase orders using information from sales invoices. 
• Confirms priority orders with appropriate non-franchised supplier and updates the supplier purchase order in SAP
• Create new materials for sales.
• Material quoting and special pricing.
• Responsible for Kitting, creating BOMs and make up items.
• Works with internal and external Subcontracting.
• Works with Value Added Services Team as necessary to process orders
• Notifies sales of discrepancies and changes on sales invoices
• Monitors non-franchised contract agreements.
• Assists non-franchised suppliers in resolving discrepancies on supplier purchase orders via telephone and/or email.
• Works with other members of Product Management to resolve cost discrepancies on sales invoices and/or non-franchised supplier purchase orders.
• Receives follow-up (expedite) request from Supplier to obtain status, shipping, and tracking information on product and/or non-franchised supplier purchase orders.
• Researches product/non-franchised supplier purchase order information and contacts suppliers to obtain status, shipping, and tracking information.
• Notifies Sales with status, shipping, and tracking information obtained from non-franchised supplier.
• Updates the “expedite date” (shipping information) for the product and/or non-franchised supplier purchase order in the system. 
• Participates in company training programs when applicable.
• Investigates and identifies inventory related challenges both alone and at the direction of Supply Chain Management.
• Works with Reverse Logistics on excess inventory, obsolescence and stock rotations. 
• Manages the review, approval, and release of purchase orders as it relates to the supply planning activity.
• Facilitates the disposition of discrepant vendor deliveries by working together with the Receiving Discrepancy team.
• Works together with other business functions including, but not limited to, Sales and Operations, Product Management, Supply Planning, eCommerce and Finance to review and resolve purchase order opportunities related to special costs, and customer’s schedules.

Candidate Requirements

Qualifications and Skills:

• Excellent Microsoft Office skills
• Strong written/verbal communications and follow-up skills
• Ability to collaborate with colleagues
• Strong attention to detail
• Highly organized
• Must understand forecasting and demand planning principles.

Equal Employment Opportunity

RS Americas is an equal opportunity employer and maintains policies and practices that are designed to prevent and prohibit unlawful discrimination against any qualified employee or applicant on the basis of race, color, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, military/veteran status, disability, genetic information, citizenship status, or any other unlawful classification to the extent protected by law. This policy of non-discrimination applies to all employment practices, including hiring, compensation, benefits, promotion, training and termination. Employees who engage in unlawful discrimination will be subject to disciplinary action, up to and including termination.

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