Executive Assistant

About RS Group

Across the industrial design, manufacturing and maintenance worlds, we’re the digital destination for product and service solutions to help our customers with the maintenance, repair and operation of their businesses. We provide global access to an unrivalled range of over 750,000 stocked industrial products. Each day our team of experts deliver solutions to resolve our customer’s challenges across design, procurement, inventory and maintenance. We consistently strive to deliver the best possible service to all of our customers and challenge ourselves to provide a seamless procurement experience.

We are one team. We deliver brilliantly. We do the right thing. We make every day better. These are our values. They unite our c.9,000 global colleagues and differentiate us from our competition. They are a mix of how we work today and how we must step up for the future. Most importantly, it is one set of values shaped by our people, for our people.

Together, we can make great things happen. Aim for amazing and beyond.

About the Role

Role Purpose

Responsible for providing support to top-level Directors. Manages calls, schedules, appointment coordination, documents, and file control. Organizes and coordinates travel for the executive team.

Key Responsibilities

• Provide support to directors within the company.
• Schedule and coordinate appointments related to the executive team.
• Follow up on personal matters for the VP Latam.
• Organize travel.
• Manage directors’ calls, schedule and coordinate appointments, handle documents, and attend to company clients.
• Responsible for secretarial work in the office, department, or company group.
• Assist in preparing special reports or presentations.
• Organize executive team travel (flights, expense verification, etc.) and coordinate airport logistics for group visits.
• Answer phone calls and take notes of internal or external messages; assist other secretaries when necessary and handle more complex tasks.
• Transcribe, type, format, and verify texts such as correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations using text editors, spreadsheets, and graphics.
• Request and deliver corporate cards and business cards.
• Guide, develop, and support less experienced secretaries.
• Perform other administrative tasks such as preparing documents and presentations, selecting and responding to correspondence and calls, drafting letters and official documents, organizing and participating in meetings, taking notes, and distributing minutes.

Essential Skills & Experience

• Experience: 2–5 years or more
• Areas: Administration and Finance
• Programs: Fundamentals of Accounting and Finance / Fundamentals of Administration / Accounting and Financial Software / Payroll and Social Benefits / Proficient in Microsoft Office Suite
• Psychometric: Social Maturity, Innovation, Teamwork, Attention to Detail and Quality Results, Quality Focus, Results Focus, Logical and Analytical Problem Solving, Organization, Service Orientation, Interpersonal Relationships, Oral Communication
• Ability to work in a changing environment with a wide variety of tasks. Must be able to react actively and quickly.
• Must be direct and respond with authority, showing initiative and drive for results, overcoming difficulties as needed.

Org Structure 

Reporting directly to the VP of LATAM with a dotted line to Executive Services Support Manager

Equal Employment Opportunity

RS Americas is an equal opportunity employer and maintains policies and practices that are designed to prevent and prohibit unlawful discrimination against any qualified employee or applicant on the basis of race, color, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, military/veteran status, disability, genetic information, citizenship status, or any other unlawful classification to the extent protected by law. This policy of non-discrimination applies to all employment practices, including hiring, compensation, benefits, promotion, training and termination. Employees who engage in unlawful discrimination will be subject to disciplinary action, up to and including termination.

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