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Procurement Specialist II


North York, ON, CA

Brand:  Synovos
Function:  Procurement
Work Location:  Office based

The Procurement Specialist II is responsible for MRO procurement transactions within the Synovos operating system, and/or the client’s CMMS system.  Strategic sourcing of all parts requisitioned by the client. The Buyer II ensures materials are accurately ordered, received within the site’s procurement system, and processed and expedited in a timely and efficient manner.  Employs problem solving methods to resolve issues with delivery, price or any other order issues. It is incumbent upon the Buyer II to develop and maintain strong client relationships, keep an open line of communication, and maintain control of all aspects of purchasing. Assisting with training of any support personnel including other buyers, attendants and temporary labor.


Essential Functions:

  • Follow all site Safety and Security Procedures at all times, attend required safety trainings.
  • Find and cost savings through sourcing of new suppliers, manufacturers and distributors; renegotiating terms; and/or negotiating of guarantees of stock items on a regular basis.  
  • Exceed contractual guaranteed savings requirements by achieving savings opportunities through pricing as well as by improving profitability for our clients using the Shared Savings, Data Analysis or other savings reports. Rely on customized tools to resolve inconsistencies and find savings opportunities.
  • Identify and present OEM commercialization and substitution opportunities to customers in order to lower reduce costs.
  • Manage OEM commercialization opportunities with customers to obtain necessary approvals, satisfy validation requirements, and complete change control processes in order to implement.
  • Maintain the vendor database and setup local vendors as needed.  Use preferred suppliers as required by corporate office.
  • Generate purchase orders (PO’s) using Synovos operating system or client CMMS purchasing system. 
  • Expedite orders, manage status of purchasing needs via the creation of Non-Stock and Stock PO using the site’s “Open Order Report.”  Regularly check Open Order Report and communicate delays or issues to supervisor and client as required. Ensure timely delivery of items, keeping supervisor and client informed of delivery and/or any stock issues, including taking necessary actions to rectify.
  • Maintain open lines of communication by establishing and building relationships with client’s employees, including all levels of management as necessary. Develop and maintain effective business relationships and rapport with all clients and management especially between client representatives, and corporate departments.
  • Adhere to min/max levels as required at specific site, making recommendations as needed. Manage inventory according to KPI’s; calculating turn rates in order to achieve site specific goals.
  • Analyze information to identify trends, problem-solve issues and make recommendations.
  • Maintain quotes loaded in Synovos operating system to keep updated. Obtain quotes on items not pre-sourced and/or spot buys. Source competitive price quotes for items that are not covered under national supplier contracts. Review PO acknowledgement documenting any price changes in all systems and update new prices on PO with date and any other pertinent information.
  • Review invoices for price and/or quantity discrepancies and follow guidelines to resolve discrepancies, with a focus of assisting Site Manager or Supervisor in reducing discrepancies (IDRs).
  • Work with Site Manager to streamline processes and implement continuous improvements, documenting any changes into the Synovos operating system, client’s procedures and/or site SOP.
  • May assist Site Manager with supervising, coaching and training employees as needed, including safety procedures and requirements.
  • May be responsible for purchasing at off-site procurement only sites.
  • Work with Client MRO Lead(s) on capital improvement projects and initiatives to further provide efficiencies, process improvements and additional Synovos service offerings.



  • High school diploma required; college coursework or college degree is preferred.
  • CPM/APICS desirable



  • 2-3 years of MRO Purchasing experience
  • Full-cycle transactional experience, along with attention to detail
  • Solid knowledge of MRO materials
  • Computer literacy – Windows Operating System, Microsoft Office and ability to learn and demonstrate proficiency in Synovos and/or client CMMS/Inventory Management systems.
  • Demonstrated experience in developing, implementing, and executing strategic sourcing initiatives


  • Frequent walking and standing (over 50%).
  • Frequently carrying 25 pounds and under (50%) and occasional lifting of 25 pounds or less (10-25%).
  • Frequent use of keyboard and mouse and repetitive or fine hand movements (over 50%).
  • Occasional climbing stairs (25-50%), may be more at certain sites.
  • Often sitting in front of a computer screen and using keyboard and mouse or fine hand movements (25-50%).
  • Often required to communicate via phone (25-50%).
  • Often reaching, bending, stooping, and twisting to handle inventory (25-50%).
  • Occasionally working with arms above shoulder level and reaching as well as rising above floor level (10-25%). 
  • Shift work as required by position; ability to work overtime as needed.
  • Often required to work in excess of 40 hours per week, including evenings and/or weekends.



  • Up to 5% local travel may be required, varies by site.

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