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Procurement Specialist


Kalamazoo, MI, US

Brand:  Synovos
Function:  Procurement
Work Location: 

This role is located at a customer/facility that requires all personnel to be fully vaccinated for COVID-19 prior to the first date of employment.  As required by applicable law, Synovos will consider requests for Reasonable Accommodations.



The Procurement Specialist is responsible for routine MRO procurement activities within SSI, and/or the
appropriate Client systems. The Procurement Specialist ensures materials are accurately ordered and
received within the procurement system. This position is responsible for orders to be processed and
expedited in a timely and efficient manner, and employs problem solving methods to resolve issues with
delivery, price or any other order issues. It is incumbent upon the Enterprise Buyer to develop and
maintain strong relationships with Site personnel, vendors and clients, and keep an open line of
communication. The EBG will maintain control of all aspects of purchasing for assigned clients.


Essential Functions:
• Responsible for finding and achieving cost savings through sourcing of new suppliers,
manufacturers and distributors. Exceed contractual guaranteed savings requirements by looking
for savings opportunities, negotiating best price, utilizing SSI purchasing leverage and contracts,
and by finding ways to improve efficiency and profitability for our clients.
• Maintain the vendor database and setup local vendors as needed. Use preferred vendors as
often as possible.
• Generate purchase orders (PO’s) using SSI or appropriate Client purchasing systems. Verify
quoted prices when generating a PO for any item including reorders.
• Expedite orders, manage status of purchasing needs via the creation of Non-Stock and Stock PO
using the site’s “Open Order Report” Regularly check Open Order Report and communicate
delays or issues to supervisor and site as required. Ensure timely delivery of items, keeping
supervisor and site informed of delivery issues.
• Maintain open lines of communication by establishing and building relationships with internal and
external customers, including middle and upper management.
• Run reports on a timely basis including the Buyer Activity Report, On Order Report and any
other purchasing reports required.
• Obtain quotes on items not pre-sourced. Source competitive price quotes for items that are not
covered under existing agreements. Review PO acknowledgement documenting any price
changes in procurement system and update new prices on PO with date and any other pertinent
• Prepare RFQ's, compile responses and analyzes results.
• Assist in determining Sourcing Strategy where appropriate.
• Review invoices for price and/or quantity discrepancies and follow guidelines to resolve
discrepancies, with a focus of assisting Site Manager or Supervisor in reducing discrepancies
• Sourcing of products
• Responding to customer inquiries regarding company products and services
• Checks the availability of stock
• Placing and expediting purchase orders for stock and non-stock items
• Complete and monitor reports including procurement and supplier performance metrics
• Participates in special projects as directed, to include process improvement teams
• Other duties as assigned


Required Skills:
• 1-2 years of MRO Purchasing experience
• Basic knowledge of MRO materials
• Computer literacy – Windows Operating System, Microsoft Office and ability to learn and
demonstrate proficiency in the use of the SSI systems, or other Client systems.
• Strong verbal and written communication skills; solid basic math skills
• Highly organized and detail-oriented

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