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Procurement Specialist


Chicago, IL, US

Brand:  RS Integrated Supply Solutions
Function:  Supply Chain
Work Location: 


 RS Integrated Supply is a rapidly growing leader and global provider of comprehensive supply chain services that drive increased productivity and profitability for our clients, including: Supply Chain Services, Asset Services, Master Data Leadership SM and Technology. We currently deliver our highly focused expertise through integration at more than 220 customer sites across the North America, Europe, and Singapore. 



The Procurement Specialist is responsible for routine MRO procurement activities within SSI, and/or the appropriate Client systems. The Procurement Specialist ensures materials are accurately ordered and received within the procurement system. This position is responsible for orders to be processed and expedited in a timely and efficient manner, and employs problem solving methods to resolve issues with delivery, price or any other order issues. It is incumbent upon the Enterprise Buyer to develop and maintain strong relationships with Site personnel, vendors and clients, and keep an open line of communication. The EBG will maintain control of all aspects of purchasing for assigned clients.


Essential Functions:

• Responsible for finding and achieving cost savings through sourcing of new suppliers, manufacturers and distributors. Exceed contractual guaranteed savings requirements by looking for savings opportunities, negotiating best price, utilizing SSI purchasing leverage and contracts, and by finding ways to improve efficiency and profitability for our clients.

• Maintain the vendor database and setup local vendors as needed. Use preferred vendors as often as possible.

• Generate purchase orders (PO’s) using SSI or appropriate Client purchasing systems. Verify quoted prices when generating a PO for any item including reorders.

 • Expedite orders, manage status of purchasing needs via the creation of Non-Stock and Stock PO using the site’s “Open Order Report” Regularly check Open Order Report and communicate delays or issues to supervisor and site as required. Ensure timely delivery of items, keeping supervisor and site informed of delivery issues.

• Maintain open lines of communication by establishing and building relationships with internal and external customers, including middle and upper management.

• Run reports on a timely basis including the Buyer Activity Report, On Order Report and any other purchasing reports required. • Obtain quotes on items not pre-sourced. Source competitive price quotes for items that are not covered under existing agreements. Review PO acknowledgement documenting any price changes in procurement system and update new prices on PO with date and any other pertinent information.

• Prepare RFQ's, compile responses and analyzes results.

• Assist in determining Sourcing Strategy where appropriate.

• Review invoices for price and/or quantity discrepancies and follow guidelines to resolve discrepancies, with a focus of assisting Site Manager or Supervisor in reducing discrepancies (IDRs).

• Sourcing of products

• Responding to customer inquiries regarding company products and services

• Checks the availability of stock

• Placing and expediting purchase orders for stock and non-stock items

• Complete and monitor reports including procurement and supplier performance metrics

• Participates in special projects as directed, to include process improvement teams

• Other duties as assigned


Required Skills:

• 1-2 years of MRO Purchasing experience

• Basic knowledge of MRO materials

• Computer literacy – Windows Operating System, Microsoft Office and ability to learn and demonstrate proficiency in the use of the SSI systems, or other Client systems.

• Strong verbal and written communication skills; solid basic math skills

• Highly organized and detail-oriented

Nearest Major Market: Chicago

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